Terms & conditions

About our book cover design services

1. Our fee for design of a print book cover includes the following:

• A complete paperback book cover design and layout of the front, back and spine set to client’s printer specifications. Client must supply or direct us to printer’s template with specifications or written specs.
• A high-resolution, print-ready PDF of the cover to send to client’s printer.
• A jpeg file formatted for use as an e-book cover.
• Smaller images of the book cover suitable for promotional use.
• An ISBN bar code created and placed on the back cover if needed. Client must supply us with the ISBN.
• Purchases of stock images for use in the book cover design. (If client has specific image requests, additional charges may apply.)
• Digital delivery of the included cover files.

2. Our fee for design of an e-book cover includes the following:
• A jpeg file formatted for use as an e-book cover.
• Smaller images of the book cover suitable for promotional use.
• Purchases of stock images for use in the book cover design. (If client has specific image requests, additional charges may apply.)
• Digital delivery of the included cover files.The book cover design service does not include original artwork or illustrations, copywriting or text editing services, or anything else not specified in the included list above.

Ownership rights explained

4. The client understands that he/she has no right to alter the final cover design in any way except to change size for printing or digital display. If the client desires any alterations, he/she has to consult us. The client understands that additional payments may be required to make these alterations.

5. The client agrees to abide by the terms of any license agreement for any images purchased by us through a third-party image provider for use in client’s book cover design. The cost of cover design includes the license to use these images and is limited to a print run of 500,000 units. For books with a print run over 500,000, additional licensing fees may apply. Images used for client’s cover are royalty-free; however, the photographer owns the copyright to those photographs and they cannot be distributed in any manner other than in the book cover design.

6. We retain the right to use client’s final book cover design, name, and book title in BookBeaver’s portfolio and to market and promote our services. BookBeaver retains copyright and ownership of all concept designs, sketches and draft materials.

7. If the client supplies us with materials subject to intellectual property rights by a third-party, the client will secure the appropriate rights to use the materials before directing us to incorporate them into his/her project. Should any intellectual property dispute arise involving materials the client provides, the client assumes full legal and financial responsibility.

3. Upon receipt of full payment, BookBeaver grants the client exclusive license to use the final cover design artwork (PDF, JPEG or other publishing-ready format) for his/her book and/or e-book cover and associated promotional materials.

How to attribute work

‍8. We require cover design credit appear in client’s book (either on the back cover or on the copyright page) as such: “Cover design by Book Beaver”. For covers based on illustration, the attribution needs to include the name of the illustrator.

What are the client responsibilities?

9. Client is fully responsible for proofing the book cover design provided by us. It is strongly suggested that client requests a proof from the printer before publishing or ordering any copies of the book. At no time will we be held financially or legally responsible for any problems, costs, fees or expenses incurred by client as a result of using the book cover design.

10. The client acknowledges he/she has obtained all rights and permissions to any additional art to be used in the project and shall be solely responsible for the materials and the validity of copyrights, trademarks and ownership claimed by the client. Client agrees to indemnify, hold harmless and defend Book Beaver and its employees from any and all libel and copyright and permission infringement action resulting from materials client provides. The book material client provides must not be a public domain work (unless client is the original author).

Liability

10. We are not liable for incidental, indirect, consequential, special, punitive, or exemplary damages of any kind, including loss of revenues or profits, loss of business or reputation, or loss of data, in any way related to our services. Book Beaver is not responsible for any claim, loss, or injury based on errors or any other inaccuracies appearing on our site or in our clients’ written documents, including without limitation as a result of any breach of the terms and conditions of this agreement.

Payment

11. Client agrees to pay an initial deposit of half the total cost before work will begin on the project. The remaining balance is due upon approval of final book cover design. Book Beaver will not release finished files to the client or other parties until final payment has been received. The final payment is also final approval of the project, and this contract will be considered fulfilled and thus, terminated. Book Beaver retains the right to discontinue, withhold, or suspend services for any account should payments not be paid for a contracted job in the order specified in this agreement.

Payment

12. The client or Book Beaver may cancel this agreement at any time by providing written notice to the other party. If either client or Book Beaver cancels a project before work has started, neither the client nor Book Beaver is under further obligation to the other, and this contract will be considered cancelled and deposit refunded.

13. If the client should stop or cancel a book cover design job once it has started, the client agrees to forfeit the sum spent on purchasing stock images, fonts or any other additional materials used in the design. This is to cover resources Book Beaver has spend money on during the project up to the point of cancellation. The client will have no rights to any mockups sent to the client and agrees to destroy them.

Confidentiality

14. All client information and materials are considered confidential and only for use by Book Beaver to provide a quote or complete a project. Client information and project materials will not be given out or shared with any third party, unless otherwise requested by the client.